Assistant Marketing Manager

• Assisting the Marketing Manager with the overall publicity materials, mainly to monitor, maintain and distribute of the promotional material both internally and externally; with occasional updates / re-design whenever requested & also to proposes, produce and distribute giveaways on request.
• Manage and supervise the signages and marketing materials in the networks and work places.

KEY RESPONSIBILITIES

Strategic

1. Supervising and reviewing of artwork and graphic designs produced by third parties.
2. Developing innovative methods and plans to replace the existing standards signages and displays.
3. Performing Marketing research to find new suppliers and vendors.
4. Support to finalize the Marketing Annual plans and reports.

Financial 

1. Coordinate and organize shipments and their prompt dispatch;
2. Check printer’s technical specifications, colour separation, proof editing and copywriting;
3. Support the administration work related to production and prints;
4. Support department on raising PR’s on MS Dynamics 365 with prior approvals and documentations needed to raise a PR.
5. Follow up with procurement department for issuance of LPO.
6. Received invoice from vendors and complete Received invoice from vendors and complete GRN on the system.
7. Sharing of invoice with Billing desk team and followup for payment.
8. GRN on the system.
9. Sharing of invoice with Billing desk team and followup for payment.

Stakeholder / Customer

1. Respond to clients enquires and provide promotional material as requested.
2. Coordinate with suppliers and verify quotations and invoices related to print and production related jobs. Ensure quality timely deliveries, cost content estimates etc.
3. Liaison with agencies and the print agencies for update / reprint of promotional material.
4. Coordinate and support Social Media agency with available data to develop content suitable for respective campaign.

Operational

1. Send the material and follow up on delivery.
2.  Maintaining, updating, indexing, managing stock and archives.
3. Coordinate all correspondence related to work assignments and keep records.
4. Re-ordering material, check the quotations and execute.
5. Proof reading and editing to ensure accuracy before publishing.
6. Assist in photos and video archives for updating the library.
7. Monitor, maintain and control distribution of the material internally and externally.
8. Developing graphics corporate identity. Photo retouching and editing.
9. Staff notices and promotion materials.
10. Building brand materials based on the corporate brand image.
11. Conceptualise and design promotion materials with the marketing team.
12. Perform and carry out other duties as instructed / directed by the Marketing Manager.
13. Review corporate videos and share feedback for modifications.
14. Content development for digital screens based on client requirements following screen specifications.

Capability / People

1. Manage and support team on corporate and business events, visiting venues, managing banquet teams to follow the agreed setup plan.
2. Handle client activations at stations, and fulfill ground arrangements as per agreed plan.

DIMENSIONS

1. Regular reporting on the Marketing & Communications plans and achievements to Execs board and to RTA.
2. Office environment. Occasional work outside office hours to support events and campaigns.

KEY COMPETENCIES 

Technical Competencies

1. Knowledge of basic Microsoft Office/Office 365 software.
2. Knowledge of Adobe creative suite, Photoshop and illustrator.

Behavioural Competencies

1. Excellent communication and interpersonal skills.
2. Strong project management skills.
3. Strong network with promotion agencies and printers.
4. Mature, detail-minded, self-motivated and responsible.
5. Resourceful, proactive, multi-tasked and able to work under pressure to meet deadlines.
6. Result-oriented, dynamic with creative thinking.
7. Fluency in spoken and written English and Arabic, other languages is an advantage.
8. Negotiation skills.

MINIMUM QULAIFICATIONS