Training Administrator

The Training Administrator provides high‑quality administrative and coordination support to the Training function of Human Resource Department.

MAIN RESPONSIBILITIES:

Strategic

       N/A

Financial

1. Process Training‑related financial transactions through Dynamics, including training costs, vendor payments, overtime, and reimbursements.
2. Track Training expenditure against the approved annual budget and prepare regular cost and variance reports.
3. Coordinate with Finance, Procurement, and HR teams to ensure timely and accurate financial processing.

Stakeholder / Customer

1. Act as the primary administrative point of contact for internal departments on training coordination matters.
2. Liaise with external training providers and awarding bodies to support scheduling, documentation, and compliance requirements.
3. Support audits, reviews, and visits from external bodies by ensuring required records and evidence are available and accurate.

Operational 

1. Coordinate and administer training activities, including scheduling, attendance records, evaluations, and post‑training documentation.
2. Maintain accurate record‑keeping, document control, and data integrity.
3. Produce regular training, attendance, and performance reports for management and internal stakeholders.
4. Review internal and external training documentation for accuracy, completeness, and compliance with approved templates and standards.
5. Support internal audits of training’s administrative processes and implement corrective actions where required.
6. Coordinate travel, accommodation, and logistical arrangements as required.
7. Maintain confidentiality of all training, employee, financial, and performance information.

Capability / People 

1. Demonstrate professional service standards and a customer‑focused approach in all interactions.
2. Maintain up‑to‑date knowledge of HR-Training systems, tools, and administrative best practices.
3. Work collaboratively with HR, Operations, Finance, and external partners to support effective learning delivery.

Minimum Qualification